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PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.
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REGULAR MEETING - BOARD OF DIRECTORS
May 21, 2008
The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Sheraton Richmond West at 7:15 pm. Board members present were:
Denise Edwards President
Ray Greenberg Vice President
Debi Honaker Secretary
Bob Maynes North Recreational Commissioner #1
Steve Bender North Recreational Commissioner #2
Tom Gross DC Recreational Commissioner
Ken Halloway Southeast Recreational Commissioner
John Singleton West Recreational Commissioner and #4 BRCL Travel Commissioner
Anne Thompson #2 WAGS Travel Commissioner
Chris Friant #3 VSLI Travel Commissioner
Board Member Paul O’Connell was excused. Also present were Julie Caramanica (VYSA Administrator) and Gordon Miller, (VYSA State Technical Director/ODP Chair).
TREASURER’S REPORT
The Treasurer’s Report (Attachment A) was distributed.
STATE ADMINISTRATOR’S REPORT
The State Administrator’s Report (Attachment B) was distributed. Julie Caramanica asked whether the Board wished to take action against clubs that have not yet sent Spring registration fees. No action was taken at this time, reminders will be sent to clubs whose fees are still due.
Information about nominations for the annual awards will be posted on the VYSA website. Nominations are due this summer, as selections must be made in September.
A request was received concerning acceptance of ads for the e-news letter. Board members were asked whether to allow advertising in the e-newsletter and what fees to charge. Concern was expressed that acceptance of ads might imply VYSA endorsement. The Board is not in favor of accepting camp ads. The Board agreed to advertising in the e-newsletter, but to avoid ads that could appear to be an endorsement by VYSA such as camp ads. Julie will research costs and bring information to the Board meeting next month. There was discussion whether to allow use of the e-mail list, similar to how the mailing list is used. The Board was in agreement not to allow use of the email list.
Julie reported that she had visited several possible sites for the upcoming workshop and recommended the Hyatt Regency in Crystal City. The Board agreed to hold the next VYSA Workshop the Hyatt Regency in Crystal City (Arlington, VA) on January 23-24, 2009.
TECHNICAL DIRECTOR’S REPORT
Gordon Miller reported that the Boys and Girls ODP teams are preparing for the Region I Tournament on June 6, 7, and 8. Region I Camps will be held in July for all age groups. The Technical Department is setting up dates and locations for ODP District tryouts to be held late July - early August.
Gordon noted that, as Head Coach of the 1990 Region I Boys team, he took a combined ‘90/’89 team to Germany, where they finished sixth in the tournament. He noted that one player from VYSA, Ronnie Shabon of Great Falls, was a member of that team and played quite well.
Gordon reported that there are nine F courses, nine E’s, and eight D’s scheduled for the summer. D courses in particular are being held in all four districts in the state. Gordon noted that Paul Shaw is doing a good job of promoting Coaching Education.
Information about the National Youth License course in June is posted on the VYSA website, and VYSA has just received approval for a state-hosted C in August in Northern Virginia.
NOMINATING COMMITTEE REPORT
Debi Honaker distributed the Nominating Committee Report. It will be sent to the membership the day following this meeting with the packet of information for the AGM.
FINANCE COMMITTEE REPORT
Ray Greenberg reported on the Budget meeting. All budget requests were reviewed. Highlights are as follows:
· Increase in Coaching Education course fees
· Reduction in number of attendees to the Region I Fall meeting
· Increase in payroll for expected raises
· Increase in ODP District and State training fees to $250
· Increase in player registration fees
· Reduction in publication of Touchline from three publications to one/year
· Increase in cost of insurance
· Increase in fees for Workshop
· Increase in fees to cover cost of credit card transactions
· Removal of $3200 from requested Recreation budget for clinics
The Committee thought could be accomplished in Coaching Ed at no additional cost
Due to the escalating price of gasoline, a motion was made and seconded to increase the mileage reimbursement rate to 50.5 cents/mile beginning June 2, 2008. The cost to VYSA will be approximately $6,000. The motion was approved.
The Workshop costs VYSA about $40,000. The Board believes that it is important to continue to hold the annual Workshop, as this is the one opportunity to bring membership together. Board members agreed to increase their efforts to increase attendance by making phone calls and by face-to-face contact, as well as through mailings and emails.
A motion was made and seconded to approve the budget as presented. The State Cup Chair asked that future State Cup payments be made solely by credit card on line. State Cup fees will be raised from $280 to $290 to cover the cost of the credit card transactions. The proposed budget will need to reflect these changes. It was suggested that ODP fees also be raised to cover their credit card transaction fees. The proposed budget (Attachment C)was approved for presentation to the membership.
The Board went into Executive Session.
ADJUDICATION COMMITTEE
Ray Greenberg announced that the Adjudication Committee had completed an appeal extended from last month. The Committee reconvened and upheld the Registration Committee’s decision to suspend the individual from registration activities until August, 2009.
A hearing was held concerning a referee assault. The player was found guilty and was given the minimum three-month suspension.
Another incident involved alleged referee abuse by a parent. Since the Board has jurisdiction over spectators and per the VYSA bylaws in a case involving someone other than a coach or team official, a motion was made and seconded to have this matter referred to the Adjudication Committee for a hearing. The motion was approved.
SECRETARY’S REPORT
Debi Honaker reported that the database for the 2008-09 season is almost ready and will be tested by the end of the month. It should be available to Leagues and Clubs by June 1st and to teams on July 1st. She also noted that both Travel and Recreation sections of the Registration Manual will be reviewed.
Debi announced that Glenn Anderson, a registrar from Augusta FC, recently died following surgery.
PRESIDENT’S REPORT
Denise reported that she, Ray, and Julie attended a meeting with TASL and its membership. They took materials and discussed membership in VYSA.
Denise reported the Bill Gouziou, US Soccer Treasurer, recently passed away and she attended his funeral in Florida.
GOOD OF THE GAME
It was noted that the Ben Lomond fields were so badly flooded recently that the goals were nearly submerged.
It was reported that Long Park in Haymarket has opened two turf fields and that McLean will have two new turf fields by the end of this year.
Anne was commended for running a quality State Cup Tournament. She thanked the Hampton Roads Soccer Complex and noted that their staff is very good to work with.
It was reported that VYSA Board member Roger Underhill had successful hip replacement surgery and is recuperating well.
The Board went into Executive Session.
There being no further business, the meeting was adjourned at 8:45 pm.
Prepared by
Julie Caramanica
VYSA Administrator
Next Board Meeting is June 18, 2008, at 7:00 pm at the Sheraton Richmond West.
