August 2011 Minutes


PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.

August 24, 2011

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by
President Denise Edwards at the Ramada Plaza Richmond West at 7:30 pm. Board members present were: 

Denise Edwards President
Bob Maynes Vice President
Jim Bonfils Treasurer
Debi Honaker Secretary
Ken Bass North Recreational Commissioner #1
Steve Bender North Recreational Commissioner #2
Tom Gross DC Recreational Commissioner
Roger Underhill Central Recreational Commissioner
Bob Sokolinsky Southeast Recreational Commissioner
Dave Amsler #1 VCCL Travel Commissioner
Anne Thompson  #2 WAGS Travel Commissioner
Chris Friant #3 VSLI Travel Commissioner
Bill Mueller #4 SOCA Skyline Travel Commissioner
Karen Klumpp #5 ODSL Travel Commissioner
Robert Helms #6 NCSL Travel Commissioner

Board Member John Singleton was excused. Also present were Julie Caramanica (VYSA Administrator), Paul Shaw (Coaching Education Director), Ann Germain, and Roy Pepper.

The Board went into Executive Session.

When the Board returned from Executive Session, Denise Edwards reported that Dave Amsler is going on sabbatical and is resigning from the Board after tonight’s meeting. The Board approved Brian Kuk from Charlottesville to fill the position until Dave returns in March.

Pat Delaney (State Referee Committee Chairperson), George Vergara (State Referee Administrator), and Bob Perry (State Youth Referee Administrator) are up for reappointment in September. A motion was made and seconded to reappoint them to their positions. The motion was approved.

A motion was made and seconded to approve the May 18, 2011, minutes. Two corrections were made: one to the cover page and one to correct the location of the meeting on page one from the Sheraton to the Ramada Plaza Richmond West. The minutes were approved as corrected.

The State Administrator’s Report (Attachment A) was distributed. Julie Caramanica reported that notices for Fall fees have been sent. Current year insurance certificate access will not be sent until fees are received.

Fall registration data is also due. Demosphere has agreed to set up a system where data can be entered directly into the VYSA database. Once completed, clubs may use this to submit their data. For this Fall, clubs may still submit data by e-mail or disk. However, if the new system is successful, submission by this online method will be required.

Player registration for the past seasonal year was nearly 141,000. Detailed registration information will be given at next month’s meeting.

The new fiscal year begins on September 1st. Board members and program chairs were reminded that the mileage rate will increase to $.50/mile for the new year.

The Nationwide Insurance program now has more than 160 members; VYSA has now received a check for membership numbers for this past year.

Two fundraising companies have expressed interest in working with VYSA. The Board declined to participate.

The Convention is set for February 3, 4, 2012, at the Richmond Center and the Richmond Marriott. It was noted that there is no luncheon this year. Awards will be presented on Friday night in Exhibit Hall at an Awards Reception. Nominations for awards are now being accepted. An e-mail will be sent to the membership asking for submission of nominations for each of the award categories.

US Youth Soccer has provided a Concussion Procedure and Protocol document. Both are posted on the VYSA web site and will be sent to all VYSA members by e-mail.

Board members were asked to contact their constituents to ask that all club and league contact information be updated with the State Office. Clubs and leagues are asked to check email addresses of those in their club who are not receiving communications from VYSA and contact the State Office to add or correct those addresses to the lists being used with communicate to our members.

The Treasurer’s Report (Attachment B) was distributed. Jim Bonfils reported that the revenue and expenses for the ODP international trip are complete. A report will be provided next month.

The 2010-2011 fiscal year ends on August 31st. Jim asked that all expenses be turned in as quickly as possible to allow completion of financial records before the annual audit begins. The audit is scheduled for October.

Monthly reminder statements are continually being sent to maintain control of accounts receivable.

Investments have done well, even considering the ups and downs of the market. The annual rate of return on VYSA investments with USB is currently in the low 4 percent range, far ahead of the 2008 rate. Assets in that account are slightly over $1 million.

The Technical Director’s Report (Attachment C) was distributed. Paul Shaw reported in Gordon Miller’s absence. Twenty teams representing VYSA ODP competed at the ODP Region I Tournament in New Jersey. Four VYSA teams advanced to the finals. The 96 Girls and Boys and the 95 Boys emerged as Champions, and the 94 Boys were semi-finalists. VYSA had 75 players named to Region I ODP teams, with eight identified for National Team programs, including two into the U17 Residency Program.

ODP district tryouts and Academy identification took place in July and August. Scouting of players will continue. ODP and Academy staff training have taken place.

It’s been a very busy summer for Coaching Education. Several “Good of the Game” clinics have been held, as well as many D, E, and F courses. Staff development continues, with several new instructors being evaluated.

Paul Shaw, along with representatives from the Richmond Strikers, VCU, and the University of Richmond, spent ten days in China on a grant from the US Department of States’ Bureau of Educational and Cultural Affairs. His blog of the trip is on the VYSA website.

VYSA hosted two National courses this summer. The USSF National C Course was led by Gordon Miller, with Matt Badiee and Paul Shaw assisting. Dr. Dan Friegang presented a sport psychology lecture via skype. 46 coaches from several states attended. This is the fifth consecutive year that VYSA has hosted a National C course.

The National Youth License course, held in June, was led by Bill Buren and assisted by Paul Shaw, Neal Ellis, and Gary Allen. The maximum class size of 36 coaches attended. This was VYSA’s second NYL course of this seasonal year.

Both courses were held at the Fredericksburg Academy. Out-of-area coaches stayed at the nearby Country Inn and Suites.

The Adjudication Committee Report (Attachment D) was distributed.

State Cup Director Anne Thompson reported that the National Championship Series rules changed on July 30, 2011. President Denise Edwards and Registration Administrator Lisa Wilson worked very hard with Youth Leagues to reprogram and test the online system to reflect the changes. There are fewer State Cup applications received at this time from last year, but it was suggested that may be because teams are waiting to register and complete their rosters at the same time.

VYSA was asked for clarification of the 22-player roster rule for the U14 and U15 age groups, specifically whether it is only for State Cup or if it is also required for league play. Denise noted that Virginia has not changed its rule to allow 22 player rosters in those age groups. She also noted the State Cup roster now has the minimum requirement of 9 players from the league roster which must be continuous; the two rosters no longer need to mirror each other. Many leagues are already set for this year at an 18-player roster and can’t change. Some Board members noted that they are not in favor of changing to a 22-player roster. VYSA may consider making the change next March or April, but for now, the league rosters will remain at 18 players. Denise reported that over 90% of the State Associations voted for the changes to the National Championship rules. She also commented on the change regarding Club Passes which would enable teams who advance, but lose players before the next competition, to add players from their clubs’ other teams.

Anne Thompson reported that Presidents Cup applications will be available on September 1st and play will begin on October 22nd. She is rewriting the rules to include changes at the National level, but noted league rosters are currently being used. The U14 and U15 age groups will continue to play with 18-player rosters. Anne noted that the Presidents Cup is geared toward middle-level teams.

Bob Sokolinsky reported on the July Festival at Patriot Park. Despite the very hot weather, those in attendance had a wonderful time.

The Nickelodeon Day of Play is set for September 24th at the Ellipse in Washington DC. VYSA will be working in conjunction with the Got Soccer Foundation. Four TOPSoccer sessions will be held. Auke Wiersma, Region I TOPSoccer chair, is coming for the event. Anyone interested is asked to contact Bob.

Bob Maynes reported that VYSA is moving to an important point in this field initiative. He thanked Ann Germain for all she has added to the process, and Roy Pepper for his work with the business plan. A preliminary plan was submitted to the Board. Roy Pepper explained the preliminary plan and answered questions.

The Board again went into executive session to discuss legal matters.

When the Board returned from executive session, a motion was made and seconded that VYSA accept the proposed land subject to the VYSA President reaching an agreement on development and any other necessary agreements with the other parties involved. After discussion, the motion was unanimously approved.

A motion was made and seconded to approve a change in the county agreement from 10 fields to nine fields. The motion was approved.

There being no further business, the meeting was adjourned at 11:40 pm.
Prepared by 
Julie Caramanica
VYSA Administrator

Next Board Meeting is September 21, 2011, at the Ramada Plaza Richmond West.





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