October 2011 Minutes

PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.

October 20, 2011

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Ramada Plaza Richmond West at 7:30 pm. Board members present were:

Denise Edwards President
Bob Maynes Vice President
Jim Bonfils Treasurer
Ken Bass North Recreational Commissioner #1
Steve Bender North Recreational Commissioner #2
Tom Gross DC Recreational Commissioner
Roger Underhill Central Recreational Commissioner
Bob Sokolinsky Southeast Recreational Commissioner
John Singleton West Recreational Commissioner
Bill Mueller #1 VCCL Travel Commissioner
Anne Thompson #2 WAGS Travel Commissioner
Chris Friant #3 VSLI Travel Commissioner
Bill Mueller #4 SOCA Skyline Travel Commissioner
Karen Klumpp #5 ODSL Travel Commissioner

Board Member Debi Honaker, Anne Thompson, and Robert Helms were excused. Also present was Julie Caramanica (VYSA Administrator).

A motion was made and seconded to approve the September 21, 2011, minutes. A correction was made to the dates for the US Youth Soccer Workshop. The correct dates are February 14 - 18, 2012. The minutes were approved as corrected.

The Treasurer’s Report (Attachment A) was distributed. Jim Bonfils noted that this report contains just the September financials. The year-end report will be presented after the audit is completed.

The State Administrator’s Report (Attachment B) was distributed. Julie Caramanica reported that notices for Fall player registration fees and data have been sent through Constant Contact. There have been some problems with incorrect email addresses and out-dated directory information. Those whose fees and data are still outstanding have received notification that they are past due.

Demosphere has developed a new process, at no cost to the clubs or VYSA, for submission of registration data. Three clubs are testing the process this Fall; all clubs will be required to use it in the Spring. Roger Underhill reported that the system is very user-friendly.

The Ramada Plaza Richmond West is closing. This meeting is the last at this location. Suggestions are needed for locations for future meetings.

A list of those who have not completed their Risk Management online registration and paperwork is attached. By policy, this is to be completed within 30 days of appointment to position.

The VYSA Convention will be held February 3 - 4, 2012. Board members were asked to encourage their memberships to attend. The schedule is different this year. The Awards presentations will take place at the Friday evening reception in Exhibit Hall, and a fifth session has been added to Saturday’s schedule. Session topics were discussed.

The Touchline will now be published on line. The introductory issue should be ready in November, and December’s issue will advertise the Convention. It will likely be published
3 - 4 times/year. Articles may be submitted for future issues.

An individual requested that a concern about games with blow-out scores be brought before the Board. No action was taken.

The State Office was asked to verify the license level of a former coach. He had indicated that he holds a higher license than the Federation shows. He no longer coaches in Virginia, but the Federation was notified to take whatever action it deems appropriate.

Louise Waxler, former Maryland and Region I volunteer, spoke at the Region I meeting about three new efforts she is involved with: Headers for Hope works with tournaments and teams to raise funds for local charities helping those battling cancer; the Charlotte Moran Foundation is a scholarship fund for players in need; and the National Association of Tournament Directors (www.NATDweb.org) provides support to those organizing and operating tournaments.

Proposed amendments to the Federation articles of incorporation and bylaws should be given to President Denise Edwards.

VYSA has received letters of thanks from the Wounded Warrior Project for our contribution and from the Little Friends for Peace “Kicks for Kids” for our donation of unused DC United tickets.

The Technical Director’s Report (Attachment C) was distributed. It was noted that there was a substantial increase in the number of certificates, particularly in F courses, from the previous seasonal year. The Technical Department had made an extra effort to increase the number of F certificates this year, after the drop in numbers last year.

It was requested that Paul Shaw put together a complete report of the changes and new interactions with coaches at the club level. These programs have been of particular benefit to rec coaches and their players.

Bob Sokolinsky distributed the TOPSoccer Report (Attachment D). He reported that the Nickelodeon Worldwide Day of Play held at the Ellipse on the Mall in Washington, DC, on September 24th was a very successful event, with over 80 TOPSoccer players participating.
The Adjudication Report (Attachment E) was distributed. Denise Edwards reported that Barry Finkelstein, Adjudication Committee Chair, had requested changes to the Adjudication Manual. A motion was made and seconded to approve the change for an overview of the hearing procedures. The motion was approved.

A request to authorize the Adjudication Committee to assess fines against teams, as had been voted on previously, was tabled until next month.

It was clarified that names on the suspension list on the VYSA website will remain there until the individual asks to be reinstated after his/her penalty has been served.

The Board went into Executive Session to make selections for the annual awards.

Denise Edwards reported for Debi Honaker that a request for membership from Patrick County Youth Soccer had been received. A motion was made and seconded to accept Patrick County Youth Soccer into membership pending receipt of information about games and teams. The motion was approved.

Denise Edwards reported that an agreement was reached on Tuesday to accept the land for the soccer complex. Bob Maynes and Roy Pepper are working now to finish the business plan. VYSA has been notified that the grant cycle is in; applications will be submitted for every possible grant. Several banks are interested in helping with the financing. Denise will begin working on fundraising. A meeting with FASA will take place next week.

There being no further business, the meeting was adjourned at 9:50 pm.

Prepared by
Julie Caramanica
VYSA Administrator

Next Board Meeting is November 16, 2011, at the Crowne Plaza Richmond West.







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