PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.
REGULAR MEETING - BOARD OF DIRECTORS
February 22, 2012
The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Ramada Plaza Richmond West at 7:30 pm. Board members present were:
||North Recreational Commissioner #1
||North Recreational Commissioner #2
||Southeast Recreational Commissioner
||West Recreational Commissioner
||#1 VCCL Travel Commissioner
||#2 WAGS Travel Commissioner
||#3 VSLI Travel Commissioner
||#4 SOCA Skyline Travel Commissioner
||#5 ODSL Travel Commissioner
Board Member Bob Maynes, Tom Gross, Roger Underhill, and Robert Helms were excused. Also present were Julie Caramanica (VYSA Administrator) and Gordon Miller (VYSA Technical Director.
APPROVAL OF PREVIOUS BOARD MINUTES
The January minutes were not yet distributed. Once complete the January minutes will be sent and considered for approval at the next meeting.
The Treasurer’s Report, including the end-of-year report for 2010-2011 (Attachment A), was distributed. Jim Bonfils explained that an unrealized loss from a prior year and a gain from that same year are off-setting. It was explained that the “clearing account” showing in the report is for the fees paid by the State Referee Program for contract employees that were sent 1099's. It was noted that current year projections of additional revenue and expenses are difficult because they are seasonal, program chairs should be able to make projections based on the histories of their programs.
STATE ADMINISTRATOR’S REPORT
The State Administrator’s Report (Attachment B) was distributed. Julie Caramanica reported that Spring registration information will be sent to clubs and leagues through Constant Contact on March 1st. Fees and data are due on April 1st. A list of clubs that have not sent Fall registration data as of today was reported.
Preliminary Convention statistics were given. Attendance was lower than in previous years, but still good, and attendees had positive comments. Julie stressed the need to find a way to bring in those who are not currently attending. Surveys are sent to attendees and exhibitors for feedback.
VYSA Staff who attended the US Youth Soccer Workshop this past week will prepare reports on sessions attended and give them to the Board. Next year the US Youth Soccer Workshop will be combined with the NSCAA Convention. The combined Workshop will be held January 16-20, 2013. Nominations for awards are due to Region I by October 1st; the vote for VYSA Award Winners will be taken at the September Board meeting. The deadline, therefore, to receive nominations at the State Office will now be Friday, Sept. 7, 2012.
Steve Bender reported from a concussion session at the US Youth Soccer Workshop. Axon Sports, a baseline testing service, has partnered with US Youth Soccer. Their program is different from others in that the baseline test. It can be administered at home or at club sign-ups, rather than in a doctor’s office. A motion was made and seconded to appoint John Singleton, Steve Bender, and a third Board member to a committee to investigate this issue and make a recommendation at the May meeting. The motion was approved.
Julie reported that US Youth Soccer has plans for a Kids Club, similar to Disney’s Penguin Club, at a cost of $10/player. They want the initial investment to come from the State Associations. It was suggested that it be set up initially as a free program, and later families can sign up and pay if they’d like to join. US Youth Soccer also hopes to begin a Marketplace, where sponsors who buy advertising would have a link on State Association websites. More details about both programs will be coming from US Youth Soccer.
TECHNICAL DIRECTOR’S REPORT
The Technical Director’s Report (Attachment C) was distributed. Gordon Miller reported that it has been a very busy month for the Technical Department. Four Good of the Game clinics have been delivered, and Coaching Education courses are being scheduled.
The new E License course and changes to the D license course were discussed at the US Youth Soccer Workshop. VYSA is now delivering the new E course, which includes an on-line grade 8 referee course and an online concussion course, along with more practice coaching and a final field test. The course is still 18-20 hours on-site, but now includes the time for the on-line portion, which is approximately two hours. The Coaching Education Staff will be trained in the new E License Course in March.
Registrations are being accepted for the National Youth License Course ($580) in June and the US Soccer C course ($710) in August. Both courses will be held at the Fredericksburg Academy. Those interested in attending should contact the VYSA State Office.
Three members of the Coaching Education staff presented sessions at the VYSA Convention Great feedback was received on all the clinicians.
Over 80 coaches attended the Club Technical Directors’ meeting on the Friday before the Convention. Information was tailored to the technical leaders of VYSA member clubs. The training was well-received, with good feedback.
Gordon reported on ODP activities now taking place. The Virginia Friendlies are being held this coming weekend in Williamsburg. ODP Teams from North Carolina, Region I and Region II will attend. The ODP National Championships for the 96 Girls and 96 and 95 Boys are in Texas in March. The ODP International Trip to France for the 96 and 98 Girls and 97 and 98 Boys is at end of March. When asked about the difference in age groups for each gender, Gordon explained that the girls’ age groups have been changed in order to get better competitive games. He noted that Matt Badiee, Paul Shaw, and Linda Polk have done a tremendous amount of work in the past month preparing for these events.
Denise noted that she had not realized that there was a Rec track and a Competitive track for the Convention coaching sessions. She suggested that the sessions be better identified in the program next year. Gordon explained that all sessions were tailored to the audience.
The TOPSoccer Report (attachment D) was distributed. Bob Sokolinsky noted that Lilly Thomas, who won this years Buddy of the Year Award, is involved in many more activities than could be listed in her presentation speech and he wanted to acknowledge her many volunteer activities.
Bob reported that twenty-one individuals received certificates at the TOPSoccer course held at the VYSA Convention. Twelve clubs were represented; three others attended the Region I course. Fifteen of the 20 TOPSoccer clubs in VYSA now have at least one person who has completed the course. Bob also reported on the sessions he attended at the US Youth Soccer Workshop.
Mindful of the extreme heat at last year’s Kohl’s Cup, Bob is trying to arrange for indoor activities for TOPSoccer at the YMCA and then moving on to the outdoor activities this summer.
Upcoming TOPSoccer Chair activities include attending a special education symposium in Braddock Road, training buddies at Stafford, and helping start the program in Portsmouth.
REIMBURSEMENT LIMITS INCREASE FOR LARGE CITIES
Jim Bonfils reported the costs to be reimbursed for those attending Workshops in large cities are higher than the present policy allows. He will review the reimbursement requests from the US Youth Soccer Workshop in Boston.
COMMITTEE REPORT ON BAD STANDING PAYMENT POLICY FOR CLUBS
Ken Bass reported that the committee is continuing to review various ideas for a policy
to help VYSA clubs deal with the problem of players who don’t pay their fees. There was considerable discussion. The committee will consider all that was discussed and bring a recommended policy to the Board.
Debi Honaker reported that two applications for membership have been received. She recommended that Dickenson County Youth Soccer, a past member of VYSA, be accepted into membership. A motion was made and seconded to approve membership for Dickenson County. The motion was approved.
A group of US citizens, mainly military families living in Rome, has formed a club named Italia and has applied to VYSA for membership. It was questioned if the VYSA insurance covers those not living in Virginia or Washington, DC. The Board expressed the need to get more information from the club, including finding out what they expect from membership before a Board vote for approval.
Debi reported that all states in Region I no longer require permission to travel for their teams attending events within Region I. Only the online notification is required. Teams must still notify their State Association if they’re attending something outside the state.
It was also reported that some states in Region I no longer require signatures on player passes.
Denise Edwards reported that Juergen Sommer, a former player, is running against Mike Edwards, current vice president of the US Soccer Federation (formerly president of the US Amateur Association). Denise spoke highly about this individual after meeting with him in Boston. The Board agreed to support Juergen Sommer.
There being no further business, the meeting was adjourned at 11:20 pm.
Next Board Meeting is March 21, 2012, at the Crowne Plaza Richmond West.