PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.
REGULAR MEETING - BOARD OF DIRECTORS
April 18, 2012
The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Crowne Plaza Richmond West at 7:30 pm. Board members present were:
||North Recreational Commissioner #1
||North Recreational Commissioner #2
||#1 VCCL Travel Commissioner
||#2 WAGS Travel Commissioner
||#3 VSLI Travel Commissioner
||#5 ODSL Travel Commissioner
||#6 NCSL Travel Commissioner
Board MembersTom Gross, Roger Underhill, Bob Sokolinsky, John Singleton and Bill Mueller were excused. Also present were Julie Caramanica (VYSA Administrator) and Gordon Miller (VYSA Technical Director), and Adele Dolansky (Region I Administrator).
APPROVAL OF PREVIOUS BOARD MINUTES
A motion was made and seconded to approve the March 21,2012, minutes. Ken Bass asked the wording of the report on the VYSA Policy Regarding Non Payment to Clubs be corrected and Debi Honaker asked the Secretary’s Report be corrected. The minutes were approved as corrected.
President Denise Edwards reported the need to reconsider the motion regarding the Italia club membership. A motion made and seconded to reconsider acceptance of the Italia club membership. The motion was approved. A motion was made and seconded not approve acceptance of the Italia club membership. The motion passed.
The Treasurer’s Report (Attachment A) was distributed. Treasurer Jim Bonfils reported that the Finance Committee has begun the budgeting process and will present the proposed budget at the next meeting.
Secretary Debi Honker reported she had received two applications for membership. Blue Ridge FC and Woodbridge Soccer Club have submitted applications for membership, but neither included rules of play. She recommended approval contingent upon receiving rules of play and player fees. A motion was made and seconded to approve both clubs for membership contingent upon receipt of rules of play and registration fees. The motion was approved.
STATE ADMINISTRATOR’S REPORT
The State Administrator’s Report (Attachment B) was distributed. Julie Caramanica reported that both fees and data were due April 15th. Many club fees and data are still coming in. Reminders were sent again to all clubs and leagues via Constant Contact e-mail.
Julie reminded all VYSA members that nominations for awards are due September 7, 2012 which is earlier than they have been due in the past. The date of the US Youth Soccer Workshop is earlier than past years which requires Region I nominations to be submitted earlier, so VYSA must make selections early to meet those deadlines.
The VYSA Annual General Meeting will take place June 16, 2012, at 10:30 am at the Crowne Plaza Richmond West. Notices regarding any Bylaw Amendments and a Nominating Committee Report will be sent by e-mail soon.
TECHNICAL DIRECTOR’S REPORT
The Technical Director’s Report (Attachment C) was distributed. Gordon Miller reported that ODP had a successful trip to France. Each team was scheduled to play four games. The boys teams were fortunate to gain one additional game against a local club’s teams. Our teams were well received, were able to visit many French sites accompanied by a guide, and had a good experience both on and off the field.
The Region I ODP Tournament is scheduled June 8-10 at Ryder University in New Jersey.
Numbers of those participating in District Academy this Spring were presented.
Coaching Education held four Good of the Game clinics in the past month. VYSA is hoping to increase the number F modules held around the state. Coaching Education continues to evaluate and identify new instructors. VYSA will conduct a National Youth License Course in June and a C License Course in August. Courses are filling up and those interested are reminded to register soon.
Training of Coaching Education instructors on the new E License course has taken place. Six new E License courses have been completed. When asked what feedback has been received by the coaches who have taken the new courses, Gordon reported feedback has been positive. After conducting the courses, it was found the length of the course is less than originally expected. The content has been tailored to meet the experience of those taking the E license courses.
ADJUDICATION COMMITTEE REPORT
The Adjudication Committee Report (Attachment D) was distributed.
POLICY REGARDING NONPAYMENT OF CLUB FINANCIAL OBLIGATIONS
The revised policy (Attachment E) was presented to the Board for consideration. A motion was made and seconded to approve the policy as presented. The motion was approved. The policy is effective for the 2012-2013 seasonal year.
YMCA HAITI SOCCER CAMP
Jim Bonfils reported that a group supporting the Haiti Soccer Mission - Summer 2012 will be leaving on July 1st and has requested equipment and funds to help with this effort. It was suggested that the contact and donation information and drop off locations for equipment be posted on our web site so that VYSA clubs and leagues can support this effort. That information will be distributed as soon as it is available.
Jim suggested VYSA make a monetary donation to assist in the travel for the volunteers. A motion was made and seconded to contribute $1000 from the Good of the Game budget. The motion was approved.
REFEREES FOR REGIONAL EVENTS
A list of referees for several Region I events were submitted to the Board for approval. A motion was made and seconded to approve the list of referees for this event for Presidents Cup. The head of delegation for the referees for this event will be AG Gomez. The motion was approved.
A motion was made and seconded to approve the list of referees for the Region I Championships. The head of delegation for the referees for this event will be Bob Perry. The motion was approved.
A motion was made and seconded to approve the list of referees for the Region I Girls Camp. The motion was approved.
22 PLAYER ROSTERS FOR U14 AND U15 LEAGUE TEAMS FOR STATE CUP
VYSA discussed considering allowing 22 player rosters for league play in the U14 and U15 age groups. This will bring the roster sizes into compliance with the US Youth Soccer National Championship roster sizes for those age groups. It was noted that leagues will not be required to allow a roster size of 22 players for league play in the U14 and U15 age groups. A motion was made and seconded to approve 22 player rosters for league play in the U14 and U15 age groups. The motion was approved. Many Board members were in favor and hope the leagues will adopt this for their league.
Presidents Cup will be discussed at a future meeting.
SMALL SIDED GAME SIZES
At the last meeting it was reported that some play was being conducted with greater than 5v5 with no goalkeeper in the U8 age group as VYSA requires. It was determined that a representative from VYSA would meet with those conducting 6v6 including a goalkeeper in the U8 age group to discuss the matter. It was asked if VYSA had met with the group. Denise reported that she intends to meet with the group, but has not yet been able to schedule it.
Ken Bass asked why some accounts receivable showed in over 90 days that had not been in accounts receivable previously. It was explained that some ODP players selected had been invoiced but did not appear in the online system as having accepted. This problem has been corrected and many fees have now been paid. Ken noted the new policy on payment of ODP and Academy fees appears to have been effective, as very few new transactions showing as past due.
GOOD OF THE GAME
It was reported that Board member Bob Sokolinsky will be having surgery next month. The Board was asked to keep him in their thoughts and prayers for a speedy recovery.
The Concussion Committee plans to send a report for the next meeting regarding baseline testing. Axxon Sports has agreed to send a few codes for complementary tests so VYSA Board members can try the system.
There being no further business, the meeting was adjourned at 8:30 pm.
Next Board Meeting is Wednesday, May 23, 2012, at the Crowne Plaza Richmond West.