August 2012 Minutes

PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.

August 22, 2012

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Crowne Plaza Richmond West at 7:30 pm. Board members present were:

Denise Edwards President
Debi Honaker Secretary
Jim Bonfils Treasurer
Steve Bender North Recreational Commissioner #2
Tom Gross DC Recreational Commissioner
Roger Underhill Central Recreational Commissioner
Bob Sokolinsky Southeast Recreational Commissioner
Chris Friant #3 VSLI Travel Commissioner
Bill Mueller #4 SOCA Skyline Travel Commissioner
Karen Klumpp #5 ODSL Travel Commissioner

Board Members Bob Maynes, Ken Bass, John Singleton, Dave Amsler, Anne Thompson, and Richard Smith were excused. Also present were Julie Caramanica (VYSA Administrator), Paul Shaw (Coaching Education Director), Diane Bery Love (Exexutive Coach and Consultant), and Marshall Ginn (Capital Development Strategies LLC).

A motion was made and seconded to approve the May 23, 2012, minutes. The minutes were approved.

The Treasurer’s report (Attachment A) was distributed.

An e-mail vote was taken to change the August Board meeting date to a week later.
The change of this Board meeting date was approved by an email vote of the Board.

A report on a feasability study conducted to determine whether to begin a capital campaign to develop the Spotsylvania Sportsplex was distributed to the Board prior to the meeting.

Denise Edwards introduced Diane Berry Love and Marshall Ginn, who conducted the planning study. She thanked them for their work.

Diane Berry Love reported that meetings were held throughout the state and interviews of many in the association were conducted. She noted the Board’s passion and dedication to the game of soccer, as well as providing soccer to the youth of the Commonwealth of Virginia and the District of Columbia. She also noted the support of the VYSA community while completing her study.

Diane pointed out many things learned from the study. She noted there will be new challenges and the Board must be strategic in moving forward. She reported that VYSA needs to promote an understanding to all members how they can benefit from and participate in the complex.

Marshall Ginn discussed the results of the survey conducted as part of this study. The survey received a high response rate and showed positive feedback about the field initiative, but concern regarding cost.

Denise asked Board members to continue to examine the report and be prepared to discuss implications of any decisions that may be made.

Denise Edwards reported that US Youth Soccer is under a lot of pressure to cut expenses after a major sponsorship contract was lost; they have cut funding for some programs. Denise reported that US Youth Soccer membership is decreasing, but VYSA membership is not.

Denise suggested considering moving to club-based leagues. She asked that Board members provide input for her to share with the National Staff. Denise noted that ODP is supported by the Federation, and that the Academy exists for a different reason. It was recommended that VYSA work on branding. A suggestion was also made to examine the demographics of VYSA players and their parents.

The State Administrator’s Report (Attachment B) was distributed. Julie Caramanica reported that notices for Fall Registration fees have been sent and fees are due October 1st. She noted that insurance certificates are not sent until fees are received. Fall registration data is also due Oct. 1st and must be submitted electronically through our database system. Registration numbers for 2011-2012 were up 1% over the previous year.

Communication is now made with our members only through Constant Contact. Board members were asked to make sure their constituents not ignore messages from Constant Contact. The office must be kept up-to-date of changes in email addresses.

The Region I Fall Meeting is October 12-14 at Baltimore’s Inner Harbor. Board members are asked to contact Julie if they plan to attend.

The VYSA Convention is set for February 1 and 2, 2013, at the Richmond Center. Please give suggestions for session topics to Julie. It was suggested that a survey be sent to the membership to ask for suggestions on topics for sessions.

Award nominations are due September 7th. This date is earlier than years past due to US Youth Soccer and the NSCAA combining their conventions and holding the event at an earlier date. Selections at Regional and National therefore must also be submitted earlier.

Wise County has asked to play non-members, as there are not many soccer teams in that area. A motion was made and seconded to allow Wise County to play non-members. The motion was approved.

Three VYSA players were recognized for outstanding play at the National Championships: Megan Cox, U17 VSA Heat Blue, was awarded the Golden Ball Award; Tina Cardamone, U16 Braddock Road 95 Elite, and Taylor Kerxton, U17 VSA Heat Blue, both received the Golden Glove Award. Both teams won the Championships in their respective age groups.

JMU is offering free admission to all home soccer matches, as well as an opportunity for U13 and younger teams to play at half-time. Contact anthonze@jmu.edu for more information.

Future Board meeting dates were approved. VYSA Board meetings are scheduled for:

September Wednesday, Sept 19 Crowne Plaza Richmond West 7:30 pm
October Wednesday, Oct 17 Crowne Plaza Richmond West 7:30 pm
November Wednesday, Nov 14 Crowne Plaza Richmond West 7:30 pm
December Wednesday, Dec 5 Crowne Plaza Richmond West 7:30 pm
January Wednesday, Jan 23 Crowne Plaza Richmond West 7:30 pm
February VYSA Convention (No Board Meeting)
Friday, Feb 1  and Saturday, Feb 2
Richmond Centre/ Richmond Marriott  
  Wednesday, Feb 20 Crowne Plaza Richmond West 7:30 pm
March Wednesday, Mar 20 Crowne Plaza Richmond West 7:30 pm
April Wednesday, Apr 17 Crowne Plaza Richmond West 7:30 pm
May Wednesday, May 15  Crowne Plaza Richmond West 7:30 pm

The Technical Director’s Report (Attachment b) was distributed. Paul Shaw reported that the National Youth License Course in June was maximum capacity allowed for the eighth consecutive year, with 36 coaches attending. The USSF C course, also at capacity with 40 coaches, was completed this past week. Both courses were held at the Fredericksburg Academy and had good support from clubs in providing players. A large percentage of participants in both course were from Virginia.

Summer is the busiest time of the year in Coaching Education, with many courses being held. Staff development continues with new apprentices now conducting courses. The new USSF D course will be unveiled this fall.

Several Good of the Game Clinics are scheduled for September.

ODP district numbers are up from last year and are still coming in. New staff has been added, and training is ongoing in the districts. Thirty-eight boys and 38 girls were selected to the Region 1 team. Four teams - 95 Boys, 95 Girls, 96 Girls, and 97 Boys - advanced to the semi-finals and finals, with the 97 Boys winning the Regional ODP Championship. Jose Carranza (Northern Virginia Soccer Club) and Nic Taitague (FC Richmond), both 99 Boys, were identified for National Camp.

Debi Honker stated that, due to time constraints, this report will be given next month, but asked the Board to consider three applications for membership. She reported that Pulaski County, Richmond County YMCA, and Bob Cat Sports League have applied for membership as recreational clubs. A motion was made and seconded to approve all three with the contingency of completing any missing information and submission of registration fees. The motion was approved.

The Adjudication Committee report (Attachment D) was distributed. It reported one allegation of referee assault that was informally resolved and a suspension under bylaw 252.

Steve Bender received some feedback after his presentation in May and has also talked to other states. His report is ready to give to the lawyer to review. The Board asked that the report be simplified and made more manageable before it’s given to clubs to be offered to their players.

The TOPSoccer Report (Attachment E) was distributed. Bob Sokolinsky reported that he attended an Autism and Asperger’s Syndrome Symposium. He has two service fairs coming up in September, and is starting a new program at DC Stoddert. Bob asked to be informed of any events being held in local areas that he might be able to attend.

The Board went into Executive Session.

Denise thanked the Board for the flowers sent for her father’s funeral.

Steve Bender noted that a Soccer Across America report had been sent out earlier in the month with information about several successful Soccer Fiestas held this summer. Marcelo Gangotena will attend next month’s Board meeting to give a complete report.

A motion was made and seconded to ratify an email vote taken on a suspension. The motion was approved. There was discussion about the large amount of time between when the person was indicted and when VYSA learned about it. Barry Finkelstein will be asked to investigate. A suggestion was made to invite Fran Sepler to conducted a KidSafe session at the Convention.

There being no further business, the meeting was adjourned at 10:50 pm.
Prepared by
Julie Caramanica
VYSA Administrator

Next Board Meeting is Wednesday, September 19, 2012, at the Crowne Plaza Richmond West.

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