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December 2012 Minutes

 

PLEASE NOTE: This VYSA mailing is being sent to each members’ Chief Executive Officer presently on file at the State Office unless another individual has been designated to the State Administrator, Julie Caramanica. IT IS THE RESPONSIBILITY OF EACH INDIVIDUAL RECEIVING THIS MAILING TO DISTRIBUTE TO ALL APPROPRIATE OFFICIALS OF THEIR CLUB OR LEAGUE.

REGULAR MEETING - BOARD OF DIRECTORS
December 5, 2012

The regular meeting of the Board of Directors of the Virginia Youth Soccer Association, Inc., was called to order by President Denise Edwards at the Crowne Plaza Richmond West at 7:30 pm. Board members present were:

Denise Edwards President
Bob Maynes Vice President
Jim Bonfils Treasurer
Ken Bass North Recreational Commissioner #1
Steve Bender North Recreational Commissioner #2
Bob Sokolinsky Southeast Recreational Commissioner
Dave Amsler #1 VCCL Travel Commissioner
Anne Thompson #2 WAGS Travel Commissioner
Chris Friant #3 VSLI Travel Commissioner
Bill Mueller #4 SOCA Skyline Travel Commissioner
Karen Klumpp #5 ODSL Travel Commissioner
Richard Smith #6 NCSL Travel Commissioner

Board Members Debi Honaker, Tom Gross, Roger Underhill, and John Singleton, were excused. Also present was Julie Caramanica (VYSA Administrator).

APPROVAL OF PREVIOUS BOARD MINUTES
A motion was made and seconded to approve the November 14 , 2012, minutes. A correction was made in the wording on the discussion of insurance coverage for tournaments. The minutes were approved as corrected.

TREASURER’S REPORT
The Treasurer’s Report (Attachment A) was distributed. Jim Bonfils reported the year-end report and Auditor’s report are almost complete. The year-end report draft and the current year’s report were reviewed.

STATE ADMINISTRATOR’S REPORT
The State Administrator’s Report (Attachment B) was distributed. Julie Caramanica asked
that Board members do everything possible to promote attendance at the VYSA Convention February 1 and 2, 2013. Many good sessions are already scheduled and she stressed the importance of attendees. Contact the State Office with other session topics suggestions.

Room reservations for the VYSA Convention are being made for Board and Committee members. Board members were asked to please contact the State Office if a room reservation is needed.

US Youth Soccer is launching a new online activity for children ages 6-14 called US Youth Soccer Clubhouse. It is planned to be a fund raiser for clubs and State Associations, at a cost of $15 per year. The Board had many questions regarding this new project. More information will be available at the US Youth Soccer Workshop.

Six clubs still have not submitted Fall registration fees. A motion was made and seconded to place those whose fees are still outstanding for the Fall in bad standing. It was clarified that any of the clubs which do not have rec players will not be placed in bad standing. The motion was approved.

TECHNICAL DIRECTOR’S REPORT
The Technical Director’s Report (Attachment C) was distributed.

UNFINISHED BUSINESS
Denise Edwards reported that she and Debi Honaker have not yet had a chance to work on the tournament-only teams policy.

FIELD COMPLEX UPDATE
Bob Maynes reported that progress on the field complex is going well. By the end of the week he will have met with three turf companies and will get the RFPs out soon. He has also met with an asphalt paving company owned by a soccer parent.

Adam Dixon, who is in charge of field maintenance at the Virginia Beach Complex, will be hired as a grass consultant for the VYSA complex. He is a Virginia Tech engineer with an excellent reputation.

The committee interviewed four possibilities for the Owner’s Representative position; RFPs have been sent to three. The Owner’s Rep will likely be at the field complex at least one day/week. This position must be filled before the contract with the contractor is signed, and needs to be completed before the next Board meeting in January. Therefore, the Board vote will be taken by conference call. Bob noted that the bank loan must be approved before anyone is hired.

Jim Bonfils reported that he has met with bank representatives. The committee will meet again with BB&T officials and hopefully have a commitment by the end of the year.

Bob Maynes noted that Roy Pepper has used his skills and background and has spent many hours in preparing documents for the field complex. He asked the Board to recognize Roy’s efforts.

SPONSORSHIP CONTRACT
A sponsorship contract with adidas was distributed. Denise Edwards asked the Board to review the contract. After review and discussion, a motion was made and seconded to accept Exhibit A, the section of the contact outlining what VYSA will receive. The motion was approved. Suggestions for changes or corrections to other parts of the contract should be sent to Denise.

TOPSOCCER REPORT
Bob Sokolinsky reported that he is working with DC United to bring some professional players to club practices and to hold a TOPSoccer night at one of the DC United home games next summer. He is working on setting up the three-session TOPSoccer program for the VYSA Convention and is hoping to bring in Chris Hershey from NYW.

SOCCER ACROSS AMERICA REPORT
Steve Bender reported on a video about David Glass of First Touch in the Richmond area, who formed a club made up of immigrant players from other countries. He will be conducting a session at the VYSA Convention on this topic.

Bob Sokolinsky recommended that all new clubs be given information about TOPSoccer and SAA programs.

The Board went into Executive Session.

GOOD OF THE GAME
VSLI and ODSL will be paying for their members to attend the VYSA Convention. It was decided that any clubs or leagues that pay for their members to attend the Convention will be recognized along with the sponsors.

DC United has made several changes in personnel. VYSA is saddened at the removal of those with whom we have worked for many years.

There being no further business, the meeting was adjourned at 9:15 pm.

Prepared by
Julie Caramanica
VYSA Administrator

Next Board Meeting is Wednesday, January 23, 2013, at the Crowne Plaza Richmond West.

 


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