Roster Questions?

 

If you have roster questions or need help registering your team, please view this list for contact information or email us at registrar@vysa.com. 

 

Travel Registration for the 2017-2018 Seasonal Year
Phase 1: League & Club Registration has started!
 
KIDSAFE/RISK MANAGEMENT APPLICATION
 
Every adult associated with VYSA, Travel Leagues, Travel Clubs, and Travel Teams must register on-line through the On-Line Risk Management Application This step must be completed before the league, club or team can register.  The names in those applications are populated using the individuals who have completed the Risk Management application.  A document to help you when you complete the Risk Management form can be found HERE.
 
LEAGUES ONLY  
 
An individual Travel League official must register the Travel League.  This link was emailed to your League administrator. Information on completing the form can be found HERE.  
 
CLUB OFFICIALS ONLY  
 
An individual Club official (President or Administrator) must register the Club through the On-Line Club Registration application.  The link was emailed to the Club administrator.  Click here for information on completing the form.  
 
The following information is required.  Each individual must have completed his/her KidSafe/Risk Management Registration in order to be added to the Club Application:
  • The Official Club Name, Address, Phone Number, email address and web site (if the club has a web site)
  • Name of Club President or Chief Executive Officer
  • Name of Registration Coordinator 
  • Name of Risk Management Coordinator          
  • Name of Director of Coaching (if Club has this position)
  • Name of Technical Director (if Club has this position)
  • Travel League Representative    
  • Name of Treasurer/CFO
  • Name of Primary Contact
TRAVEL TEAMS

The Travel Team Registration will be available on 6/1/2017.  The team registration is Phase 2 of the process.  The leagues and clubs must have completed their application process before the teams can be registered.  Please check back on 6/1/17 to begin creating your teams.  Meanwhile, team officials (coach, assistant coach, and team manager) and team aides can complete their KidSafe registration.  This will need to be completed in order for them to be placed on a roster.  Please see above for the link to the KidSafe page.
Membership Registration for Clubs and Leagues

REGISTRATION FEES:
VYSA Clubs and Leagues register their players each seasonal year (September 1 of one year to August 31 of the next year).  Registration fees for players are due in the Fall and each month after as new players are added.  Below are the forms Clubs and Leagues are to use when sending player registration fees.

PLAYER DATA:
Player data is due each Fall and Spring.  Travel League data is collected through the VYSA online system, there is no need for Travel Leagues to do anything more.  Recreational Club data is to be sent to VYSA electronically.  Below are the directions explaining what is needed and how to submit the data. Note:Clubs using Demosphere for data collection need not send data, it is automatically collected in our system.

BACKGROUND CHECKS:
Background checks are required for all personnel (volunteers, employees, coaches and administrators) working in VYSA Clubs and Leagues.  The VYSA KidSafe/Risk Management Background Check policy and information regarding Risk Management can be found on this site under KidSafe/Risk Management. All Clubs and Leagues are required to submit the VYSA KidSafe Compliance Form confirming background checks for their club or league have been done. 

Registration Contact Information
  
VYSA State Office
10705 Spotsylvania Ave, Suite 201
Fredericksburg, VA 22408
Phone:  540-693-1430
Fax:  540-693-1440  

​  

 
Travel Teams: If you are looking for registrar information, checklist, or rules, 
you will find that on the travel leagues websites.
VYSA Affiliates